TextHOA
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Self-managed associations

Software for self-managed HOAs

A self-managed association is a volunteer job with a compliance obligation attached. The software should reduce the hours, not add a system to administer.

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The tooling is a filing cabinet made of other people's inboxes

Self-managed boards typically run on a shared spreadsheet of owners, a personal email account, a group text thread that nobody can leave, and a folder of PDFs somewhere. It works until the secretary moves away and takes the roster with her, or until an owner asks for the minutes from three years ago, or until somebody has to prove the association sent a notice.

§ What you getCapabilities

Built for the job

One owner record

Unit, owner, contact details, consent status, and history in one place rather than four.

Board roles

Give directors and committee members the access they need without handing over a shared password.

Document storage

CC&Rs, bylaws, minutes, and budgets where owners can find them without emailing the board.

Handover that works

When the board turns over, the records stay with the association.

What management companies charge for, and what you actually need

Professional management is usually priced per unit per month and bundles accounting, vendor coordination, and compliance work. Plenty of small associations do not need the full bundle — they need reliable communication, a defensible record, and somewhere for owners to self-serve. If your board is already doing the coordination, software that covers communication and records costs a fraction of management and leaves the board in control.

Built for the size of association that gets ignored

Most HOA platforms are priced and designed for portfolios: hundreds of communities under one management company. A 24-unit association is a rounding error to that buyer, and the pricing shows it. TextHOA starts at $19/month for up to 50 units, with 500 SMS included, which is the size where volunteer boards actually live.

Turnover is the failure mode to design around

The predictable crisis in a self-managed association is not a lawsuit, it is an election. Boards change, and institutional memory walks out with them. Keeping the roster, the consent log, the violation history, and the documents in a system the association owns means the next board starts from the record rather than from scratch.

Frequently asked questions

What is the best software for a self-managed HOA?
The right fit for a volunteer board is software that covers communication and records without per-unit management pricing. TextHOA is $19/month for up to 50 units, with 500 SMS included, includes a dedicated SMS number, and requires no contract.
Do we need a management company?
Not necessarily. Management companies bundle accounting, vendor coordination, and compliance work. If your board already handles coordination, software covering communication, records, and owner self-service usually costs far less.
How small an association is this worth it for?
The Starter tier covers up to 50 units, so associations in the teens and twenties are squarely in scope rather than an afterthought.
What happens when our board changes?
Records stay with the association rather than with individual board members. Incoming directors get access to the roster, consent log, violation history, and documents on day one.

Start free, no credit card

Sign up free and see it with your own roster. Paid tiers start at $19 per month with no setup fee and no contract.

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Comparing options? Read the guides for HOA boards.